Print Smarter, Not Harder: Top 5 Printers for Small Businesses in 2025
In today's digital age, you might think printing is becoming obsolete. Think again! From invoices and marketing materials to important documents and shipping labels, a reliable printer remains a crucial asset for any small business. But navigating the vast array of options can be overwhelming.
Fear not, fellow entrepreneurs! We've done the research for you. Based on performance, features, cost-effectiveness, and future-forward technology, here are our top 5 printer picks for small businesses in 2025:
1. The All-Rounder: Epson EcoTank ET-M2170 Wireless Black-and-White All-in-One Supertank Printer
- Why it's a top pick: For businesses primarily dealing with black-and-white documents, the Epson EcoTank ET-M2170 is a game-changer. Its cartridge-free system uses high-capacity ink tanks, significantly reducing printing costs over time. It's also an all-in-one, offering scanning and copying functionalities. Wireless connectivity and mobile printing capabilities make it ideal for modern workflows.
- Key Features: High-yield ink tanks, wireless printing, duplex printing (automatic two-sided printing), scanner, copier, Ethernet connectivity, voice-activated printing.
- Best for: Businesses with high black-and-white printing volume looking for cost savings and convenience.
2. The Color Powerhouse: Canon Color imageCLASS MF6540dw
- Why it's a top pick: Need vibrant color prints for marketing materials, presentations, or client-facing documents? The Canon Color imageCLASS MF6540dw delivers excellent color quality and speed. This all-in-one offers printing, scanning, copying, and faxing, making it a versatile workhorse. Its user-friendly touchscreen and robust security features are also major pluses.
- Key Features: High-quality color printing, fast print speeds, all-in-one functionality (print, scan, copy, fax), duplex printing, wireless and Ethernet connectivity, mobile printing, intuitive touchscreen display, advanced security features.
- Best for: Businesses that require high-quality color prints and a comprehensive set of features.
3. The Compact Efficiency Expert: HP LaserJet Tank MFP 1604dw
- Why it's a top pick: Space-conscious small businesses will appreciate the HP LaserJet Tank MFP 1604dw's compact design without compromising on performance. This monochrome laser printer boasts a refillable toner tank, offering significant cost savings compared to traditional cartridges. It's known for its reliability, fast printing speeds, and sharp text quality.
- Key Features: Refillable toner tank, compact design, fast printing speeds, duplex printing, wireless and Ethernet connectivity, mobile printing, scanner, copier.
- Best for: Small businesses with limited space that need a reliable and cost-effective monochrome printer.
4. The Mobile Printing Maestro: Brother PocketJet PJ-773
- Why it's a top pick: For businesses with team members on the go, the Brother PocketJet PJ-773 is a portable printing solution that doesn't compromise on quality. This compact and lightweight printer can print documents directly from laptops, tablets, or smartphones via Bluetooth or USB. It's ideal for printing invoices, receipts, or reports in the field.
- Key Features: Portable and lightweight design, wireless (Bluetooth) and USB connectivity, direct printing from mobile devices, high-resolution thermal printing, optional battery for true portability.
- Best for: Businesses with mobile workforces that require on-the-spot printing capabilities.
5. The Future-Ready Inkjet: HP OfficeJet Pro 9015e
- Why it's a top pick: The HP OfficeJet Pro 9015e strikes a great balance between performance, features, and smart technology. This color inkjet all-in-one offers fast print speeds, excellent print quality, and a range of smart features like self-healing Wi-Fi and mobile printing with the HP Smart app. Its optional HP+ subscription offers automatic ink delivery and extended warranty.
- Key Features: Fast color printing, all-in-one functionality (print, scan, copy, fax), duplex printing, wireless and Ethernet connectivity, mobile printing with HP Smart app, self-healing Wi-Fi, optional HP+ subscription.
- Best for: Small businesses looking for a modern, feature-rich color inkjet printer with smart capabilities.
Choosing the Right Printer for Your Business
Ultimately, the best printer for your small business depends on your specific needs and budget. Consider your average monthly print volume, the type of documents you print most often, whether you need color capabilities, and if portability is a requirement.
By carefully evaluating these factors and considering our top 5 picks for 2025, you can invest in a printing solution that boosts your team's efficiency and helps your business thrive.
What are your printing pain points? Which features are most important to your small business? Share your thoughts in the comments below!
